You’re tracking team hours in monday.com. But reconciling actual hours worked across projects and teams is a weekly struggle:
- Team members forget to log time
- PTO and absences are on a different board
- HR or managers have to manually calculate totals
- Nothing feels connected, and reports are always outdated
Why It Matters
When timesheet data lives in silos, you get:
- Inaccurate billing
- Missed payroll cutoffs
- Poor visibility into team utilization
- Wasted hours chasing down updates
The Solution: Automate Timesheet Tracking with VLOOKUP
With VLOOKUP by Jetpack, you can: ✅ Link time entries across multiple boards
✅ Pull in absence data (PTO, sick days) automatically
✅ Sync actual hours to a central board in real time
✅ Eliminate manual reconciliation forever
Real-World Use Case: Link Hours Logged + Absences
Let’s say you have:
- A “Weekly Time Tracker” where each person logs hours
- A separate “Absence Requests” board for PTO/sick days
- An “HR Master Timesheet” board that consolidates everything
With VLOOKUP, you can:
- Auto-fill PTO days into the timesheet board
- Flag missing time entries
- Calculate total available vs. worked hours
- Make reporting and payroll a breeze
How to Set It Up in 5 Steps
Step 1: Install VLOOKUP
Install the VLOOKUP Auto-Link app from the monday.com marketplace on both boards.
Step 2: Identify the Boards
You’ll need at least two:
- Source: PTO or absence tracking board
- Target: Weekly timesheet or summary board
Both should include a matching key column (e.g., person’s name, date, week ID).
Step 3: Create Your Recipe
In your target board (timesheet):
- Match on name and date
- Pull in fields like “Absence Type” or “Hours Missed”
- Sync data to designated columns
Step 4: Choose Your Trigger
Use “When item is created” to auto-fill new timesheet entries
Or “When column changes” to reflect updated PTO mid-week
Step 5: Automate Reporting
Once synced, your timesheet board becomes a live report:
- Track billable vs. non-billable hours
- Filter by absence type
- Export accurate reports at the end of each cycle
The Result: A Connected, Reliable Timesheet System
✅ No more double data entry
✅ No more missed PTO
✅ Accurate, up-to-date reporting
✅ Managers and HR can finally breathe
Recap
VLOOKUP turns your messy multi-board timesheet process into a streamlined, auto-updating system.
It saves hours, improves accuracy, and gives your team back the time they used to spend… entering time.