Automatically extract key details from emails and files directly into your monday.com boards
Extract AI automatically pulls structured data from Gmail, Outlook, and uploaded files, and populates your monday.com boards instantly. No manual copy-paste. No missed details.
What is Extract AI for monday.com?
Extract AI is a monday.com app that reads your incoming emails and uploaded files, then automatically populates the right columns on your boards – no manual data entry required. Connect Gmail,
Outlook, or a file column, define what to extract, and let Extract AI handle the rest. Sender details, attachments, email body, custom fields from documents – all captured and organized, automatically.
How Extract AI works
Connect your inbox or file column. Extract AI reads the data, maps it to your board columns, and keep your team’s workflow moving – without anyone lifting a finger.
From inbox or file to board — automatically
Set up an AI block for Gmail, Outlook, or file uploads. Map the fields you need — sender name, email address, attachments, or any custom data point from a document. Every new email or uploaded file triggers extraction and populates your board instantly.
- Support teams managing high-volume inboxes
- Sales teams syncing conversations to CRM boards
- HR teams parsing resumes and application files without manual
Turn emails and files into actionable board items - instantly
Your team shouldn’t spend time copying data from emails or reading through uploaded documents to fill in board columns. Extract AI does it for them — pulling sender details, email content, attachments, and document fields directly into monday.com the moment they arrive.
What you can do
Automatically create board items from Gmail or Outlook emails - with all key fields pre-filled.
Extract sender name, email address, subject line, body content, and attachments from any email.
Upload a PDF, Word doc, or spreadsheet and have its key fields extracted and mapped to your board columns automatically.
Automate and simplify how you capture data
Stop manually parsing emails and documents. Extract AI reads incoming messages and uploaded files, and puts the right data in the right columns — every time, without your team having to touch it.
Route support tickets from Gmail or Outlook straight to your helpdesk board.
Log new leads from your inbox directly into your CRM board.
Extract data from uploaded resumes, invoices, and contracts automatically.
Built to scale with your team's volume
Whether you’re processing 50 emails a week or thousands of documents a month, Extract AI scales with your team — without any additional setup or maintenance.
- Handles high volumes of emails and file uploads across multiple boards and teams.
- Works across Gmail, Outlook, and file uploads in a single unified app.
- Flexible subscription plans that grow with your team's extraction needs.
Why teams prefer Extract AI over manual data entry
Automated extraction from three sources
Gmail, Outlook, and file uploads — all handled by one app inside monday.com. No switching tools, no copy-paste.
From message received to board updated in seconds
New emails and uploaded files trigger instant extraction. Your team sees structured, actionable data on the board before they've even opened their inbox.
Custom fields for any data point you need
Beyond standard fields, write plain-language prompts to extract any specific detail from an email or document - and map it to any column on your board.
Attachments captured without extra steps
Files attached to emails are automatically stored in your board's Files column — no downloading and re-uploading required.
Built for the teams drowning in inbound data
HR & People
Automatically parse uploaded resumes and candidate emails into your hiring board — contact info, skills, and experience captured without anyone reading the file manually.
Customer Support
Turn every inbound support email from Gmail or Outlook into a structured ticket — with sender details and attachments already logged on the board.
Sales & CRM
New lead inquiries from Gmail or Outlook land directly on your CRM board as structured items — your team follows up faster with full context already there.
Operations & Finance
Upload invoices, purchase orders, and contracts — Extract AI reads the document and populates vendor names, amounts, dates, and other key fields on your board automatically.
Extract AI Pricing
All plans include Gmail, Outlook, and File extraction. Start free with 15 extractions to test the workflow, then scale up as your team’s volume grows — no switching tools, no extra setup.
Extract Basic
$9 /month
Features
- Up to 50 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Basic
$19 /month
Features
- Up to 100 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Pro
$29 /month
Features
- Up to 250 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Pro
$59 /month
Features
- Up to 1000 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Recommended
Need more than what’s listed?
We offer more than 1000 extractions in the enterprise plans. Select your plan based on your requirements.
Extract Basic
$7 /month
Features
- Up to 50 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Basic
$15 /month
Features
- Up to 100 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Pro
$23 /month
Features
- Up to 250 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Extract Pro
$47 /month
Features
- Up to 1000 extractions / month
- Extract from Gmail
- Extract from Outlook
- Extract from files
- GDPR compliant
- Email support
Recommended
Need more than what’s listed?
We offer more than 1000 extractions in the ultimate plans. Select your plan based on your requirements.
Resources to support your success
Step-by-step setup guides, video walkthroughs, and use-case examples for Gmail extraction, Outlook extraction, and the new File extraction feature.
How to extract data from uploaded files on monday.com
From Files (New)
Frequently Asked Questions
What is Extract AI?
Extract AI automatically reads your Gmail emails, Outlook emails, and uploaded files, then populates the right columns on your monday.com boards with structured data — sender details, email content, attachments, or specific fields from documents. No manual copy-paste needed.
How does Extract AI differ from native monday.com email integrations?
monday.com’s native email integrations create a board item from an email, but they drop the entire message into a single field. Extract AI goes further — it intelligently reads the email and maps specific pieces of information (sender name, phone number, price, custom fields) into separate, organized columns. It also handles uploaded files, which native integrations don’t support at all.
Can Extract AI extract data from uploaded files?
Yes — in two ways. First, email attachments are automatically captured and stored in a File column on your board. Second, Extract AI can read uploaded files (PDFs, Word documents, spreadsheets) and extract specific data points from them — like candidate details from a resume, or invoice amounts from a PDF — and map them directly to your board columns.
Do I need a specific type of Gmail or Outlook account?
No. Extract AI works with personal accounts (gmail.com) and business accounts (Google Workspace or Microsoft 365). Both are fully supported.
Can I test the app before committing to a paid plan?
Yes. The Free plan lets you set up your first AI block and run up to 25 extractions per month — so you can test the full workflow with your real emails and files before deciding to upgrade.