Generate, send, and track HR documents automatically
One place to manage hiring, employee documents, and HR communication. Generate offer letters and collect eSignatures without leaving monday.com with HR automation solutions on monday.com.
Native in monday.com
- Legally binding eSignature
- Auto-generated HR docs
- Centralized employee records
The Problem
HR paperwork is slowing you down
Even with well-structured boards, manual document processes break your hiring and onboarding momentum, leading to delays and inconsistent records.
Manual document creation
Creating offer letters and contracts manually for every new hire requires repetitive data entry, increasing the risk of errors and typos.
Email back-and-forth
Sending documents via personal email and manually chasing signatures wastes valuable time and creates a disjointed experience for new talent.
Lost visibility
Signed documents end up scattered across personal drives, inboxes, and folders instead of staying linked to the employee record in monday.com.
The Solution
Make documents part of your HR workflow
GetSign integrates natively with monday.com so employee documents become an automated part of your workflow—not a separate administrative task.
Auto-generate from board data
Instantly create offer letters and employment agreements using live data from your hiring boards, such as Candidate Name, Salary, and Start Date.
Triggered eSignatures
Automatically dispatch documents for signature the moment a status changes (e.g., from "Negotiation" to "Offer Sent") without leaving your board.
Secure & connected storage
Every signed document is automatically saved back to the employee’s item, ensuring a permanent, secure, and easily accessible audit trail.
Top choice for HR automation solutions on monday.com
6,000+ monday teams use GetSign
Why modern HR teams choose GetSign
If you are already managing your talent pipeline on monday.com, GetSign helps you finish the job without adding complexity or external tools.
Built specifically for monday.com
A native Item View experience that feels like part of the platform. Your team stays in one workspace from recruitment to retirement.
100% No-code setup
HR managers can set up automated document flows in minutes using our intuitive visual editor—no technical support required.
Scalable employee lifecycle
Whether you’re hiring 5 people or 500, GetSign scales with your growth, maintaining compliance and speed at every step.
What this looks like in monday.com
No manual uploads. No switching tools. No follow-ups.
STEP 1
Update status
HR updates a candidate’s status on the recruitment board to “Offer Ready.”
STEP 2
Auto-generate
GetSign automatically pulls data from the board to generate the personalized offer letter.
STEP 3
Send for Signature
The document is emailed to the candidate via a secure, branded link for digital signing.
STEP 4
Store & track
The board status updates on the board. Signed doc is stored on the item.
Common HR Use Cases
Built for the entire employee lifecycle
From the first offer to internal policy updates, GetSign handles the documentation so you can focus on your people.
- Hiring & Offers
Candidate receives and signs in under 5 minutes.
- Auto-generate offer letters
- Send to candidate instantly
- Track acceptance status
- Real-time board updates
- Onboarding docs
Ensure every required document is signed before Day 1
- Employment agreements
- NDA signatures
- Policy acknowledgements
- Trigger on status change
- Employee notices
Send policy updates and get confirmation.
- Policy updates
- Employee handbooks
- Bulk send to team
- Audit trail of receipts
- Records & compliance
Keep documentation linked to each employee.
- Centralized storage
- Linked to employee item
- Secure history
- No manual uploads
- Free Download
Get the free HR automation solution setup
We’ve built a ready-to-use HR solution pack designed for teams running hiring and onboarding on monday.com. Includes pre-configured boards and offer templates.
We’ll only use email to send the solution and updates. Unsubscribe anytime.
Start your 14-day free trial. No credit card required.
Frequently Asked Questions
Can I send multiple onboarding documents to a new hire at once?
Yes, GetSign supports multi-document envelopes to combine files like contracts, NDAs, and handbooks into a single request, and allows defining a multi-step signing order (e.g., new hire first, then HR Manager for countersignature).
Does a new hire need a monday.com account to sign their offer?
No, GetSign offers a zero-barrier experience for external signers: candidates receive a secure signing link via email or SMS and can sign documents on any device without a monday.com login. This frictionless process speeds up offer acceptance and ensures a professional first impression.
Where are signed employee contracts and NDAs stored?
All completed documents are saved as Completed Documents in the File Column of the specific employee item on your monday.com board. This centralized storage links records to the correct person and can be “Locked” to prevent unauthorized modification, maintaining high compliance.
How does GetSign automate the hiring and onboarding document process?
GetSign links to HR boards with status-driven triggers. Changing a candidate’s status to “Offer Sent” instantly pulls board data to auto-generate a personalized offer letter, ensuring the employment agreement is sent for eSignature immediately and removing manual drafting.
Can I use GetSign to digitize existing paper-based HR forms?
Absolutely. With Automatic Form Field Detection (AcroFields), you upload a PDF and GetSign instantly identifies text boxes and checkboxes. You can then migrate these into interactive digital forms mapped to your monday.com columns, quickly turning old paper forms into digital compliance acknowledgments that auto-populate your board.