Automate complex workflows by assigning specific conditions to your status labels—no code needed.

monday.com’s default status columns are flexible but limited when you need to enforce rules or logic. If you’re trying to prevent users from selecting a certain status unless specific criteria are met, there’s no native way to do that.

This means:

• Manual oversight is needed to ensure workflows are followed correctly
  
• Errors creep in from incorrect status assignments
  
• You can’t fully automate processes that rely on strict logic flows
  

Why It Matters

Conditional logic ensures that only the right status values can be selected under the right circumstances. It’s perfect for:

• Streamlining approvals
  
• Preventing data entry errors
  
• Automating multi-step workflows
  
• Enforcing SLAs or escalation policies
  

Whether you’re running project management, HR onboarding, or IT service requests—this gives you granular control over workflow behavior.

What Conditional Status Smart Columns Do

With Smart Columns, you can define rules that determine which statuses are valid under specific conditions. Users see only the options they’re supposed to see—no guesswork, no mistakes.

Real-Life Use Cases

• Project Management: Ensure tasks can’t be marked “Done” until a checklist is completed
  
• Customer Support: Allow escalation statuses only when priority = High
  
• HR Teams: Prevent “Approved” statuses unless a reviewer has been assigned
  
• Sales Teams: Trigger follow-ups based on deal stages with specific values
  

How to Use Conditional Status Smart Columns on Your Board

Step 1: Install Conditional Status Smart Columns

Click the ‘Add to monday.com‘ button to install the Conditional Status Smart Columns.

Step 2: Go to the Desired Board

Navigate to the monday.com board where you want to apply the logic.

Step 3: Add Conditional Status Smart Columns

• Select the column you want to apply logic to
  
• Click the three dots (…) at the top right of the column header
  
• Choose Column Extensions
  
• Select Conditional Status Smart Columns from the menu
  

Step 4: Configure Status Column Labels

Assign specific status values (like “In Review”, “Done”, etc.) to the column so you can start attaching conditions to each one.

Step 5: Create Conditions for Each Label

Let’s define what should happen when someone selects a specific status.

Step 6: Select the Label and Apply Conditions

• Click the status label you want to configure
  
• Define the criteria under which this label is valid (e.g., a person is assigned, a form is completed, etc.)
  

Step 7: Mandatory Column Conditions

Specify any mandatory fields that must be filled in before this label can be selected. This adds an additional layer of logic to your board.

Step 8: Save Conditions

Click Set Conditions to lock in the logic you’ve built.

Step 9: See It in Action – Apply a Status with Conditions

Try updating an item to a status that has conditions.

• If the item doesn’t meet the requirements, it won’t change
  
• If all conditions are satisfied, it updates instantly